How to use the Scanner in the Multi-Media Room

Contents:

For a Basic B-W, letter-sized scan to PDF

For Other than a Basic, B-W, letter-sized scan

Trouble with stacking order

For a Basic Black and White Scan to PDF, 8.5î X 11î, 200 dpi resolution, single page

• Place paper face down on the scannerís glass panel
• Click the interlocking ìOTî (stands for ìOne Touchî) on the toolbar on the bottom-right of the screen; then left-click ìscanî
• Page will then scan, and the PaperPort program will open.  Your scanned item will appear as a thumbnail. From there, you can save the file by right-clicking on it and selecting ìsave asî or by selecting it by left-clicking on it with the mouse, such that there is a red box around the thumbnail, then clicking ìfileî at the top-left, and clicking on ìsave as.î

Or

• Place paper face down on the scannerís glass panel
• Push the ìscanî button on the scanner
• Page will then scan, and the PaperPort program will open.  Your scanned item will appear as a thumbnail. From there, you can save the file by right-clicking on it and selecting ìsave asî or by selecting it by left-clicking on it with the mouse, such that there is a red box around the thumbnail, then clicking ìfileî at the top-left, and clicking on ìsave as.î

Multiple sheets can be scanned by placing the stack of sheets in the feeder, then following either of the above procedures.

Because PaperPort must load after the first scan, the first scan requires slightly more time than succeeding ones will.

For Other than a Basic B-W, letter-size Scan:

• Place object face down on the scannerís glass panel
• Click the interlocking ìOTî (stands for ìOne Touchî) on the toolbar on the bottom-right of the screen; then right-click ìscanî
• A dialogue box will open.  You have three choices now: select an existing alternate configuration, create a new configuration, or select ìconfigure before scanî (which appears on the list of existing configuration).  If you select ìconfigure before scan,î you will have to reconfigure before each page you scan. But, the only way you can get a ëpreviewíówhich you can use to select the part of the page you want to scanóis to use ìconfigure before scan.î[1] 
  • If an existing alternate configuration meets your needs in terms of size, color, and resolution:[2]
    • Select the file type you wish to produce: .sPDF, .PDF, .GIF, .JPEG, etc.
    • Left-click on the name of the configuration and then click OK or APPLY and then OK. 
    • Left-click on ëscaní
    • Image will then appear in PaperPort
  • To Create A New Configuration
    • Left-click on ìnew.î
    • A dialogue box will appear.  Under the first tab (scan set-up), set the color of the scan (color, black and white, grayscale).  Under the second tab (ëpage set-upí), set the size of the image or page you wish to have scanned.  Because no preview is available in this box, you may wish to use a ruler, or to use the ëconfigure before scaní option on the first page to determine page size.
    • Name the configuration (name defaults to ënew configurationí).  Then hit OK. 
    • Find the name on the list of alternative configurations, and left-click on it to select it.  Then hit ëok.í 
    • Left-click on ìscanî in the One Touch box at the bottom right of the screen, or push the ìscanî button on the scanner.
    • Scanned image will appear in PaperPort.

*Please delete any configurations that you create when you are done with them.

• Using ìConfigure before Scanî Note: the main benefit of using ëconfigure before scaní is that you have the option of previewing before the scan is made.
  • Select, by left-clicking on it with the mouse, the option ìconfigure before scan.î
  •  Click on the ëscaní option at the bottom-right of the screen, or push the scan button on the scanner.
  • A congifuration dialogue box will appear.  There are two kinds: the advanced and the basic.  Use whichever you prefer. 
  • At the top-left of the box, select either ìAuto-Document Feeder-Simplexî if you will be feeding multiple sheets through the feeder, or ìScan Reflective Usingî if you are placing sheets directly on the glass pane. 
  • Select color, grayscale, or black-and-white. 
  • If you wish, you may then use the preview function by pushing ìpreviewí.  A preview is a preliminary scan, to give you a sense of what the scanned image will look like before you do a full scan and make a file. 
    • Previewing is particularly useful for setting page size (which is done by using left-clicking the mouse button someplace one the previewed image and holding it until the resulting box encompasses the desired material.  Errant sizings can be eliminated using the ëremoveí button on the dialogue box, located near the size numbers. 
  • Then push ëscan.í  The page will appear in the PaperPort window. 
  • Unfortunate note: though the dialogue box suggest that you can save a configuration made this way, using the ësave así button,  I have not been successful in retaining sizing, resolution, etc. beyond a single scan.